Document Management
Your business information is stored in many different mediums, and in many different locations, whether it be filing cabinets, servers, local machines or even in email boxes. Wouldn't it be nice if you could search and retrieve this information in seconds?
Studies show that workers spend up to 30% of their time searching for information, and often times don't find what they're looking for!
What is it?
Our Document Management system creates a central storage place for scanned documents, digital files and emails. Storing all of this information in one centralized place allows for quick searching and retrieval.
What does it do?
Document Management systems streamline business processes, helping to ensure compliance with government regulations, aiding in collaboration and creates a file recovery system.
Instant Access
Paper filing systems allow for only one index field, and one way to search for the information you need. Our Document Management system allows for multiple indexing fields, allowing you to reference your files by customer name, account number, address, account type, order date, and so on.
Collaboration
Document Management allows multiple users to see the same documents on their computer screen - eliminating the need to make multiple paper copies for multiple files. Digitall notes and comments can be easily added to the file so everyone is kept abreast of the situation.
Password Protection
Many new government regulations require security and privacy, and our Document Management solution can take care of all of those concerns. All of your documents are password protected. Administrators can access a viewing log, showing who and when opened the files.
Records Retention
With Document Management, records that have passed their statute of limitations can be deleted reducing legal liability.
Remote Access
If you have multiple offices, home offices or staff that work out in the field, Document Management gives them access to the information they need. Remote access allows users to view files securely over the internet or a VPN connection.
Disaster Recovery
Natural disaster, theft, or fire can leave your business without important paper documents and files. Our Document Management system allows paper files to be backed up off site, giving you peace of mind.
To learn more about how you could benefit from Document Management contact us today.