Document Capture
In today’s world, your business forms need to be distributed to a variety of places, some on paper and some digital. The task of distributing that information to the right places at the right times can be frustrating and expensive.
What is it?
Document Routing solutions from Century Business Products bridge the paper and digital gap to distribute information wherever and whenever you need it - regardless of the format.
What does it do?
Paper documents can be scanned using a multifunction machine and then sent to a combination of:
* Email addresses
* Fax numbers
* Network server locations
* Web server locations
Distribution buttons on those machines can make it even simpler for users, and can be programmed to mirror your current document flow.
For example, the “New Order” button on your multifunction machine could be programmed to scan the purchase order and then simultaneously:
* Name the file
* Email a copy of the purchase order to accounting as a PDF file
* Fax a copy to the warehouse
* Store a copy in the customer’s folder in your document management system
* Archive a copy in the “Orders” folder on the network server
You could also scan the document at a multifunction machine and send that scanned document to any email address, network file location or to your desktop!
Century Business Products will work with you to program buttons that match your current workflow.
Contact us today to learn more about how this technology could benefit you.